Job Description
Under limited supervision, the Senior Purchasing Agent will work collaboratively with the Purchasing Manager and team to ensure in securing the best value at a fair and reasonable cost for vertical construction. This role will be responsible for project budgets; tracking, updating, and reporting, contract negotiation, contract management, and trade management. Duties will include but are not limited to reviewing blueprints to determine scopes of work. Solicits subcontractors’ bids; analyzes bids and selects the top candidates; negotiate pricing; collects, reviews, and processes contractual paperwork; resolves subcontractor issues; creates spreadsheets for budgets; seeks out cost savings through value engineering; and sources and pre-qualifies new subcontractors.
Essential Duties and Responsibilities
% of Time
1. Bid evaluation, negotiation between vendors, contractor selection, and contract documentation. • Manage all contracts, work orders, purchase orders and expense controls, with the ultimate goal of securing the best value at a fair and reasonable cost. • Maintain scopes of work • Request, review, qualify all bids • Conduct effective negotiations to achieve desired results • Strive for regulation of fair and reasonable contracts • Make final decision and deliver professional contract awards • Facilitate documentation of bids • Ensure contract administration process flows efficiently.
35%
2. Bid evaluation, negotiation between vendors, contractor selection, and contract documentation. • Manage all contracts, work orders, purchase orders and expense controls, with the ultimate goal of securing the best value at a fair and reasonable cost. • Maintain scopes of work • Request, review, qualify all bids • Conduct effective negotiations to achieve desired results • Strive for regulation of fair and reasonable contracts • Make final decision and deliver professional contract awards • Facilitate documentation of bids • Ensure contract administration process flows efficiently.
20%
3. Resolves subcontractor issues, such as delay in product delivery, contract accuracy, PO accuracy in Build Pro, change in specifications, or other modifications.
20%
4. Seeks out cost savings through value engineering—evaluates other products that provide the same quality at reduced prices and inputs information into spreadsheet.
15%
5. Creates Excel spreadsheets for budgeting purposes. Input updates to budgets.
5%
6. Sources and pre-qualify new subcontractors.
5%
Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education and/or Experience
High School (GED) with:
- 5+ Years’ Experience as a Purchasing Agent in Homebuilding
- Strong negotiation skills
- Strong organization skills
- Ability to multi-task and track several activities and projects simultaneously
- Must be able to work effectively to meet or beat deadlines to successfully deliver projects
Supervisory Responsibilities
Some supervisory duties will be held to help develop team and department or to back up department manager as requested.
Qualifications (Knowledge, Skills and/or Abilities)
Productivity: Meets productivity standards; Strives to increase productivity without sacrificing quality and safety.
Problem Solving: Identifies and resolves problems in a timely manner; develops alternative solutions.
Quality: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; meets commitments
Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification
Teamwork: Exhibits objectivity and openness to others’ views; gives and welcomes feedback; supports others’ efforts to succeed.
Ethics: Treats people with respect; keeps commitments; works with integrity and high ethic; upholds organizational values.
Diversity: Promotes a harassment-free environment; shows respect and sensitivity for cultural differences.
Professionalism: Approaches others in a tactful manner; reacts well under pressure; Treats others with respect and consideration.
Safety: Observes safety procedures; reports potentially unsafe conditions; uses equipment and materials properly.
Analytical: Synthesizes complex or diverse information; collects and researches data; designs workflows and procedures
Project Management: Coordinates projects; communicates changes and progress; completes projects on time and budget.
Technical Skills: Strives to continuously build knowledge and skills; Shares expertise with others.
Presentation Skills: Demonstrates group presentation skills; Participates in meetings; effective negotiation skills
Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.
Cost Consciousness: Uses the Company’s funds and resources appropriately; recommends cost-saving processes.
Business Acumen: Understands business implications of decisions; demonstrates knowledge of market and competition.
Judgment: Makes timely decisions, exhibits sound and accurate judgment.
Motivation: Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
Planning/Organizing: Manages time and prioritizes work to meet deadlines; able to multi-task with numerous interruptions.
Negotiation Skills: Effective written and verbal negotiation skills.
Mathematical Skills
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to interpret bar graphs and pie charts.
Language Skills
Read/Analyze/Interpret: Able to read, analyze, and interpret complex instructions, correspondence, policies, procedures, technical journals, financial reports, and legal documents.
Write: Able to write routine reports, correspondence, and e-mails.
Speak: Able to effectively present information and respond to questions in one-on-one and small group situations of customers, clients, and employees of the organization.
Computer Skills
Microsoft Outlook: Open and reply to e-mails, open folders, set and reply to calendar appointments.
Microsoft Word: Open document, change font, copy text, create columns check spelling, change margin, align text, set tabs.
Microsoft Excel: Begin formula, edit formula, sort range, insert row, Use SUM function, align text, preview worksheet, move between worksheets, go to cell, move formula, change column width Basic skills plus add new worksheet, freeze titles, add footer, name range, add border, filter list, insert page break, change page orientation, center text over columns Basic and intermediate skills plus apply style, create chart, change chart style, add chart title, create scenario, link data, record macro, run macro.
Other: BuildPro, Homefront, Sage, DocuSign, and Adobe.
Certificates, Licenses, Registrations
Valid Drivers’ License and personal insurance required.
Physical Demands
Frequently: Sit, use hands, and talk or hear, and lift up to 10 pounds.
Occasionally: Reach with hands and arms, and lift up to 25 pounds.
Seldom: Stand, walk, stoop, kneel, crouch, or crawl.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Normal Office Environment with moderate noise, such as computers and printers.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
